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CONSTITUTION

  1. Name of the Association

    The name of the Association shall be the Rotherfield Parish Twinning Association.

  2. Aims of the Association
    1. To promote and foster friendship and understanding between the people of Rotherfield and Saint-Chéron and district in France, and those of other communities with which the Association may later form links.
    2. To encourage visits by individuals and groups to and from linked communities and by doing so to broaden the mutual understanding of the cultural, recreational, educational and commercial activities of the linked communities.
    3. To organise fund raising activities to foster the aims of the Association.
  3. Membership

    Membership shall be open to all persons in sympathy with the aims of the Association. There shall be 2 categories of membership:

    1. Individual membership
    2. Family membership, being open to all members of a family excepting sons and daughters over the ages of eighteen years.
  1. Committee

    (a) The affairs of the Association shall be managed by a committee composed of a treasurer and at least four other members, as elected annually at the AGM.

    (b) The committee shall have the powers to co-opt additional members, to delegate and to appoint subcommittees. Co-opted members shall have the right to vote.

    (c) A quorum shall consist of any three members of the committee.

  2. Election of Committee

    The Treasurer and other committee members shall be elected annually at the AGM.

  1. Sub Committees

    The Honorary Treasurer shall be an ex-officio member of all sub-committees.

  1. Notice of Annual General Meeting

    The Committee shall call an Annual General Meeting of the Association between 1st January and 31st March each year, giving each member at least fourteen days’ notice in writing. The Officers and Committee elected for the previous year shall continue their duties until the annual exchange is completed.

  1. Voting at the Annual General Meeting

    (a) Only members present at the meeting shall be entitled to vote.

    (b) Each individual member shall be entitled to one vote and each family shall be entitled to two votes, provided that two members of such family are present at the meeting.  The committee member chairing the meeting shall have the casting vote.

  1. Special General Meeting

    A Special General Meeting of the Association may be called at any time on a written request signed by at least ten members of the Association and delivered to any committee member, containing details of the matter to be discussed.  At least 28 days' notice must be given.

  1. Accounts

    Audited accounts to 31st December of each year shall be submitted to each Annual General Meeting.

  1. Amendments to the Constitution

    Amendments to the Constitution shall only be made at the Annual General Meeting or a Special General Meeting.  Notice of the proposed amendment shall be given in the notice convening the meeting.  No such amendment shall be carried unless not less than two-thirds of the members present and voting at the meeting vote in its favour.

  1. Dissolution of the Association

    In the event of a windup of the Association, the disposition of any remaining funds shall be decided by the votes of the members at the final General Meeting.

End of Constitution.

March 2008